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Join our dynamic team at RumJungle Media Inc, a thriving medium-sized media company dedicated to delivering high-quality journalistic content to audiences worldwide. We pride ourselves in our commitment to integrity, innovation, and excellence in storytelling.
Position Overview
We are seeking a detail-oriented and proactive Office Manager to oversee daily administrative operations and ensure the smooth functioning of our office. The ideal candidate will possess exceptional organizational skills, excellent communication abilities, and a passion for supporting a dynamic team environment.
Job Type: Full-time
Benefits:
401(k)
Health insurance
Paid time off
Schedule:
Monday to Friday
Responsibilities
1. Administrative Support: Provide comprehensive administrative support to all departments, including managing schedules, coordinating meetings, and handling correspondence.
2. Facilities Management: Oversee office facilities, including maintenance, supplies procurement, and equipment management to ensure a productive and comfortable work environment.
3. Human Resources Assistance: Assist with HR-related tasks, such as onboarding new employees, maintaining personnel records, and coordinating employee events or initiatives.
4. Financial Administration: Manage office budgets, expense reports, and invoicing processes, collaborating closely with the finance department to ensure accuracy and compliance.
5. Travel Coordination: Arrange travel logistics for staff members, including booking accommodations, transportation, and necessary documentation.
6. Vendor Management: Liaise with external vendors and service providers, negotiate contracts, and maintain positive working relationships to support company needs.
7. Event Planning: Organize company events, meetings, and other gatherings, including logistics, catering, and coordination of guest speakers or presenters.
8. Records Management: Maintain accurate records, databases, and filing systems, ensuring confidentiality and accessibility of information as needed.
9. Office Communication: Facilitate internal communication channels, disseminate important information, and promote a collaborative and cohesive work environment.
10. Problem Solving: Address day-to-day operational challenges, troubleshoot issues as they arise, and implement effective solutions to improve efficiency and productivity.
Qualifications
- Bachelor's degree in business administration, office management, or a related field preferred.
- Proven experience in office management, administrative support, or similar roles.
- Strong proficiency in Microsoft Office Suite and office management software.
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Superb communication and interpersonal abilities, with a customer service-oriented approach.
- Attention to detail and a proactive mindset, with the ability to anticipate needs and take initiative.
- Ability to work independently as well as collaboratively in a fast-paced environment.
- Discretion and professionalism when handling sensitive information or confidential matters.
- Flexibility to adapt to changing priorities and responsibilities as needed.
Join Our Team
If you thrive in a dynamic and fast-paced environment and are passionate about supporting the operational success of a leading news filming company, we invite you to apply for the Office Manager position at RumJungle Media. Join us in our mission to deliver impactful storytelling and contribute to the future of journalism.
RumJungle Media Inc,
Mound, MN 55364
US
